Asset Tracking

CYA verifies your assets once-and-for-all

Tag your assets and record their details permanently

Once tagged with permanent asset identification numbers, your equipment list is clear and clean. Asset records include serial number, make, model, price and other details, plus attachments, photos, notes and a detailed history of interactions, changes and status. Once captured, you maintain your list with small micro-updates as you go about your business. Scanning the barcode with your smartphone affirms place, time and interaction. CYA accumulates information and tells you when something is out of step.

Stop using Excel sheets to keep track of things

CYA creates and maintains a reliable asset list (finally!). It works on your terms to clean up and preserve your equipment records. You can start immediately no matter how organized you are: load a well-maintained data set or begin scanning without any preparation. Repeating details live in the background, so when you find another version of that same model, the system auto fills for you. Create new assets on the fly from the mobile phone as you come upon them in the field. Assign pending barcodes to data you will confirm later.

Tells you when, where, who, what and why

CYA shows the status of your asset quickly using simple green, yellow, red indicators. You control the data, the timing and the priority. See a problem? Drill down for more detail. The bar code indicator shows how long has it been since you scanned the asset: Green means it was recently; yellow means it’s been a while; and red means it’s been too long. The pin indicator shows whether the asset was where you expected it to be when you scanned it: Green means it was; red means it wasn’t. The wrench indicator shows the urgency of active service calls: Green means you’ve got time; yellow means calls are pending; red means get there now!

Every action in CYA is recorded. Scans capture GPS, user and time. Assets keep their historical record no matter what happens to them, including notes, photos and attachments. That data accumulates while you work, ready to analyze when you want.

Your smart phone is your scanner

CYA tags are printed on durable restaurant-resistant polypropylene. Your smart phones are ready-made scanners, so no need to purchase additional bar code readers. Your phone’s GPS confirms the scan of each asset, comparing with the address of the assigned location. CYA mobile is available from the Apple and Android app stores.

Edit quick and easy

Change details or move assets between locations with a touch from the mobile or a mass edit from the web. Totals roll up by location and by sort choices, providing quick reference data at your fingertips. View and value your entire equipment base easily and efficiently. When you’re ready, upload or download to excel for use in other programs.

 
 

Service Manager

 
 

Intervention, your way

You are in control of what defines a service. Emergency repairs, quality controls, preventative maintenance, sales calls, PR visits, whatever you want. Create custom service calls on the fly or load details to the builder for auto-loading information. Control urgency, basic pricing and closing requirements. When you’re ready, download your data for use in other programs.

Attach and assign service easily

Service calls link with assets or locations with a touch on the mobile or an edit on the web. Assign them to members of your team or to third-party service partners who are authorized for location-specific views. The wrench indicates urgency, which you can define: green means you’ve got time, yellow means calls are pending; red means get there now!

Track history, contacts and results

Your mobile phone is a tool for recording the process and outcome of your calls. Like assets and locations, service calls can include notes, photos and other attachments. Service can be edited on the fly from the mobile or from the web app in the office. Take photos of the scene, attach specialized instructions or capture signatures of decision-makers.

Turn repeating tasks to profit

Interventions can repeat on your timeframe. Manage regular calendars for water filters, grinder blades, PMs—anything that you want—without having to review in monthly meetings or with complex invites. Set-it-and-go to stay on top of parts of your business that otherwise get forgotten.

 
 
 

 
 

Data Management

 

CYA reveals insightful data about your business 

The space and the process to manage your data

When you’re ready, the data in CYA is available for critical tasks.

With the CYA Asset module, your equipment list is clearer than it has ever been. You have an up to date record of your asset and depreciation record for the whole of your business, including location, scan history and depreciation schedule. This provides a simple and easy report for accounting and auditing purposes.

Data Integration

Data can be uploaded and downloaded in a .csv file format, thereby allowing the data you pull from CYA to be fully integratable with any other systems that your business uses. With the CYA service module you can see what you’ve done, who did it, when and why. You can create the service interventions that make sense for your company, attaching them to assets or locations and knowing your history in detail.

At all points in CYA, you can also record notes, take pictures and include attachments. When you want, it, data uploads and downloads to excel for use in other programs.

Whether you’re a tech in the field, a sales manager or a CEO, CYA allows you to manage your business.

Data accumulates while you work

The daily activity of your company produces a tremendous amount of data: what, who, where, when, why. Through easy micro-updates—a scan here, an adjustment there—CYA captures the data that otherwise just disappears. Much of it is revealed, on the fly from the mobile or at the office from the web app. All of it can be downloaded for analysis and use in other programs.

Work with it the way you want it

CYA data can be added, edited and viewed from multiple angles. CYA list mass edit, quick edit, sort and arrange in the ways you want. You don’t have to be a computer nerd, be expert in pivot tables, or even spell correctly to use CYA. If you want to call a machine with a formal name or an abbreviation, have at it. Carefully fill in every field or use just the ones that mean something to you. It works for you, not the other way around.

Basic discovery

Essential business information is captured and revealed by CYA without effort. Micro-updates by your team--the simple act of pointing the phone at the bar code sticker--maintains your records without conscious effort by your team. Reports allow you to discover the information that was there all along. Now you can answer basic questions: Where is my equipment? What is it worth? Where has it been? What are my largest accounts? Where can I gain advantage fast?

Custom discovery

Additional reports are available which can leverage multiple levels of business analysis. Because CYA is part of Premium Quality Consulting, you also have access to analysis and advice on how you can improve company results.

  • Calculate depreciation of verified assets for tax purposes

  • Track the value of assets on loan by location for Use Tax Reporting

  • Calculate ROA on equipment loans by customer

  • Create additional customized reports and analysis for your business

 
 
 

 
 
 

Apple and Android App Platform

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